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Last updated: February 26th, 2024

Other useful information

Other useful information


Any student who is injured or taken ill whilst on school premises must go to the school office where trained first aiders will assist.   

CAR INSURANCE                                                              

Please see Anna del Vecchio, Facilities and Contracts Manager, if you require information regarding the use of your car on school business.   Members of staff are covered by the school’s insurance for ‘Motor – Occasional Business Use’.   Please note that commuting is not regarded as business use.


All food is cooked on the premises by our catering company, Innovate.  They cook all food from fresh, local ingredients daily and promote a menu of first class, healthy, nutritious and varied meals. The Fast Supper is open from 8.00am to 4.00pm daily (hot meal served period 5 only) and the Sixth Form Café is open from 8.00am to 2.30pm.


SJB operate a cashless catering system managed by Claire Antal. You will be given detailed information regarding setting up your account on your first day. Once you have your link code letter (issued by the Finance Office), you need to go to the SCOPAY website (www.scopay.com/login.html) to register your account. Once your account is activated, and you have topped up your balance, you need only to have your finger scanned by the Data Manager, Alison Rolland to be able to enjoy all the fabulous catering facilities available at SJB.  Please ensure that your catering account is kept in a credit situation.  Debts on your catering account are not permitted.


If you require any catering for events, you are arranging please contact Claire Antal with exact information as to your requirements.  Please allow at least 5 working days’ notice for any catering requirements. This will then be organised through Innovate Catering Services and delivered to you in time for your event. Claire will need to know which cost centre is to be charged at the time of booking.

If you have adhoc visitors that require lunch, there is a General Hospitality Account or some departments have a Departmental Hospitality Account. This can be used at the till point on the day in question.  If you have visitors that will be in school on a more regular basis, please advise the Claire Antal who will arrange for them to have a cashless catering account of their own.


If you do need to have a personal parcel or Amazon delivery, please feel free to have it delivered to school as the office is manned all day and we have arrangements for the weekend.   Please see the office staff for further information or advice on this service.


We provided a service where you can get your dry cleaning collected from school and then returned – there is a 1 week turn around, Wednesday to Wednesday. All you have to do is leave it tied up in a carrier bag with your name on in the box in finance, pay Finance before it’s picked up on a Wednesday and then go and collect it the following week.


At SJB we never ‘wind down’ at the end of term.   Normal lessons and homework take place right up until the final assembly.   Students and staff then ‘wind down’ by going home early on the last day!


We are currently recruiting for a new Examinations Manager. Until we do so, Sally Powell is able to help with any queries including assigning logins to the exam board websites etc.


We are extremely fortunate at SJB to have a very active and supportive Governing Body.  Our Chair of Governors is Ruth Egan and she can be contacted by addressing an email to her at governors@sjb.surrey.sch.uk


The Hub is open daily from 8.15am until 5.30pm. It is a multi-purpose learning space where the students can work independently or collaboratively; read quietly, do their homework or use their iPads and access PCs and printers – the sky’s the limit! The space can be used by any students. The space is supervised before school from 8.15-8.45am and during period 5 lunch. After school the learning support department run a homework club in there that is available to any students who wish to attend.

The Hub can be booked out by prior arrangement with Adelina Berishaj who supervises in there from 8.15-8.45am each day.


We do not allow any Year 7 to 11 students to have phones on site. If seen they should be confiscated and taken to the front office asap for safe-keeping. They will then deal with next steps. For your reference the following sanctions apply.


  1. First offence – parents will be able to collect the phone in person from their HOY. They should contact the relevant HOY via email to arrange a suitable time for collection
  2. Further offences – students will be able to collect their phones from their HOY after 2 weeks.


Any information to go on the main school plasma screen (e.g. photos of school trips etc.) may be emailed at any time to plasma@sjb.surrey.sch.uk.   Please ensure you include in your email the time and date you want the information displayed.   For information relating to Sixth Form plasma please email details to the Sixth Form Assistant Manager, Jennifer Damiano (j.damiano@sjb.surrey.sch.uk)


We are trying hard to get rid of every unnecessary piece of paper.  Please think carefully before circulating pieces of paper.  Most things can be sent electronically now and accessed on staff/student iPads – if it can be viewed electronically, don’t print it!  All the time we are circulating/filling in unnecessary pieces of paper we are not preparing outstanding lessons.   Please email whenever possible.

Any unnecessary bits of paper should be given to a member of the SLT.   Please remember:

  • no agendas to be circulated
  • no typed minutes of meetings – any action points to be noted in the meeting and communicated electronically
  • no evaluation forms, queries etc. to be circulated – see Frazer Harte if you’d like an electronic survey created


If you see any item of furniture, equipment or fabric of the building which is in need of repair, please email the details to maintenance@sjb.surrey.sch.uk.  Similarly, if you would like anything done to your room please email the same address.


If you wish to use a minibus, please speak to anyone in the Finance Office.  All drivers must to be over 21 years of age and to have held a full car licence for two years.  In addition, it will be necessary to take a minibus driving assessment for which you should see finance at least 2 months prior to you needing it! If you would like to drive the minibus please see Anna del Vecchio to arrange a test.


Tony, Premises Manager, Rohan, Assistant Premises Manager and Greg our Maintenance Assistant, open the building at 6.00am and lock up at 6.00pm.   All members of staff are asked to vacate the building by that time in the evening.  The site team do a great job but they find it really difficult to lock up at 6.00pm as they can’t get staff to leave the building.   Please do your bit to help them by leaving on time.   If that is not possible, arrangements must be made with them to ensure the building is properly locked overnight and the security alarm is not improperly activated.

Individual members of staff may hold keys for frequently used rooms.  Please see Anna del Vecchio, if you need a key.

All external doors to the main buildings are secured by a key held only by Tony, Rohan, Greg, Headteacher and Deputy Heads.


Staff absence comes in all shapes and sizes and at one point or another we all need to take time off, whether it be due to sickness, because one of our children is ill, a family wedding, or a child’s graduation; we are fortunate that in general it is very low. As a school we have always tried to accommodate requests for absence. For example, we are understanding when a member of staff must take the day off because their child is ill; and we try our hardest to accommodate staff wanting two days off to go to their best friend’s wedding abroad. We know how hard you work, and we want to be as flexible and accommodating as we can be.

Xavier does have two policies that cover staff attendance and leave (Attendance Management Policy and Special Leave Policy). We think they are very restrictive; they don’t allow for the give and take required to make for a happy and healthy working environment, but they are there for us to fall back on should we need to. We want to remain lenient and facilitate requests for special leave where we possibly can. We want you to feel that you can come and ask for a day off to attend your best friend’s wedding, or the morning off to attend your child’s sports day, we want you to come forward for support when you’re struggling because these things are important. We want to remain flexible and accommodating and we don’t want anyone to feel guilty when they genuinely have no alternative other than to take the day off and look after their ill child or are sick themselves…

But we do need all staff to to understand that the consequence of that flexibility is cover and that there needs to be give and take. We all need different things at different times in our lives and in a school where the timetable is rigid for the 39 teaching weeks each year, we have to work together as a community to facilitate time for each other. But absence during term-time needs to be kept to a minimum for us to do the best job for the children. It’s all about balance. If things ever become unbalanced for individuals, we will have to default to the Xavier policies.

For unplanned absence please email both your line manager and cover@sjb.surrey.sch.uk (teaching staff) l.davis@sjb.surrey.sch.uk (support staff) before 7.30am so that Lee/Lucia can pick up that request. We ask you to make sure that you leave a phone number so that you can be contacted if there are any queries. Or instead phone Lee (ext 136) or Lucia (ext 112) directly.

We will be having a big push with attendance for students in September, and this is important for staff too. To do a great job, we need to be here! The Headteacher will see all staff following a period of absence for their return to work discussion, please don’t worry this is just to check in, make sure you are all set and able to work and see if we can help with anything.


All staff are expected to dress smartly in formal business wear to set a positive example to the Sixth Form students whose dress code mirrors that of the staff.

STAFF PAY                                                                       

Staff will be paid on the 22nd day of each month or on the preceding Friday if the 22nd falls on a Saturday or Sunday.   If you have any problems with pay, please see Lucia Davis.


Please have alternative arrangements in place so that you don’t need to take time off if your child is ill.  Unpaid leave may be taken to look after children who are ill where there is no alternative.


There are a number of students in the school who take medication.   The medication is stored in locked cupboards in the school office.   All details will be on Arbor including where a student has an IHP (individual healthcare plan). If students are out on trips, please check required medication with the school office.   There is separate information regarding procedures in the event of a student becoming ill or having an accident; please familiarise yourself with these guidelines.